General Venue Guidelines
- Events must not cause undue wear and tear on the building, nor create intrusive noise to the neighboring community, odors, debris or any other factors detracting from the dignity of the edifice or the functioning of the performance space.
- Customers are liable for all damages incurred to the performance space.
- Strict adherence to the maximum capacity is enforced in compliance with fire regulations. Maximum capacity is 500 with seating capacity for 371.
- A NO SMOKING and NO ALCOHOL policy is in effect at all times.
- No items may be permanently fastened to doors, walls, floors, glass or any other part of the building.
- All vendors must be approved through the Rental Coordinator at least five (5) business days prior to the event date.
- Floor plans, decorations, sound, stage, lighting and other arrangements must be approved by the Rental Coordinator at least 72 business hours prior to the event date. Customer furnished music or multi-media presentations must also be provided 72 hours prior to the event.
- All sound checks must take place during the rental period with the venue’s technician.
- No deliveries will be accepted by venue staff for an event. Customers must bring all items with them at the time of set-up.
- The venue reserves the right to disallow access to the building to any customer or vendor who has violated these guidelines.
- Audio, Video and Lighting Inventories are available upon request.
- All hours in the theatre are hours rented, so rental times must include load-in, set-up, event program – including “doors”, and load-out.
- Approval by property owner, National Community Church, is required for each rental event request.
- The venue reserves the right to disallow access to the building to any customer or vendor who has violated these guidelines.
Reserving The Event Date
Customers must reserve the event date by filling out a Rental Request form. In order to secure the date, the non-refundable deposit (50% of the rental & estimated staffing fee) and certificate of insurance must be received by the Rental Coordinator along with a signed contract.
Payments
Initial Payment: The deposit must be received along with the signed contract in order to secure the event date.
Final Payment: Final payment is due prior to the event date.
Payment Form: National Community Church accepts checks, Visa and MasterCard. All payments must be sent to:
National Community Church
ATTN: Rental Manager
530 7th St SE
Washington, DC 20003
Site Visits
Site visits may be scheduled with the Rental Coordinator between the hours of 9:00 a.m. to 5:00 p.m. Monday through Friday. Event logistics may be discussed at that time.
Parking
Renters are allowed one parking space in the theatre’s parking lot. Otherwise there is no private event parking available.
Handicap Accessibility
The venue is handicap accessible and has handicap accessible restrooms.
Clean-Up
Customers are responsible for removing all decorations from the walls and removing all event materials from the space.
Insurance
The Renter and all contractors/vendors employed by the Renter must obtain comprehensive public liability, casualty, and property damage insurance for $1,000,000.00 combined single limit. All such policies must name National Community Church (property owner) and The Miracle Theatre as an additional insured. Insurance must cover all time contracted in the venue including load-in, tech, rehearsals, performances, and load-out.
Copies of all insurance policies required of must be delivered to National Community Church no less than 5 days before the Commencement Date.
The Renter shall ensure that all caterers and vendors it engages to provide services and/or products at the venue maintain a commercial general liability insurance policy with a limit of not less than $1,000,000 per occurrence that includes coverage for products liability. No less than 5 days prior to the event date,
Renters shall provide to National Community Church for each such caterer or vendor (a) a current insurance certificate evidencing such insurance that lists National Community Church and The Miracle Theatre as an additional insured and (b) proof of each caterer’s basic business license from the District of Columbia
Event Materials
All decor and signage must be freestanding. Signs or other “markers” are not permitted outside the building unless approved in advance.
Use of The Miracle Theatre name is permitted only to announce the location for the performances unless otherwise agreed upon by The Miracle. The Client may make no claim that The Miracle Theatre or National Community Church is sponsoring or hosting the event.
Publicity The Miracle Theatre may offer to Ticketed Rental Events with additional cost:
- Event name and time on the Marquee Sign on the event day.
- Event listing on The Miracle webpage. Renter is responsible for providing all text and images.
- Advance sales through The Miracle’s website.
- Event listing on The Miracle’s media advisory and e-newsletter.
The renter must seek approval for all event publicity before releasing to the public.
Merchandise
Merchandise may be sold. NOTE: Nothing is allowed to be hung on the walls, and no artwork will be removed, moved, or obstructed from view by the merchandise/information table.
Guest Check-in
Check-in or welcome tables must be staffed by the customer. Venue staff will not assist with guest check-in.
Production Staff
Production staff are required for all events requesting audio, lighting, and multimedia presentations.
Vendors
All vendors must be approved by the Rental Coordinator and a current copy of their business license and insurance certificate must be filed with the Rental Coordinator at least 5 days prior to the event.
Catering
All caterers must be approved through the Rental Coordinator at least five (5) days prior to the event. Contact the Rental Coordinator for details.
Caterers
- All trash must be removed from the building at the conclusion of the event. Dumpsters are located behind the building.
- The caterer must coordinate the set-up and breakdown with the Renter and Rental Coordinator.
- All food must be prepared off-site. Only food warmers are permitted.
- No deliveries will be accepted by the venue for any event.
- Caterers shall be responsible for all preparation, materials brought into the building, and cleanup. Furthermore, in no case may any catering equipment, food or trash be left in the building after the conclusion of the event. The Miracle Theatre or National Community Church will not be responsible for any lost or stolen catering equipment or other supplies.
- Caterer must supply equipment and products.
Clean-up
- At the conclusion of the event, the serving area must be cleaned thoroughly. All catering items and remaining food and drink must be removed. All trash cans must be emptied and all trash must be removed from the building.
- At the end of the event, the catering supervisor and Event Coordinator must conduct a walk through of all areas to ensure the building is in acceptable condition.
Liability Insurance
All caterers working at The Miracle Theatre must have proof of a basic business license from the District of Columbia and a current insurance certificate on file with the Rental Coordinator that lists National Community Church and The Miracle Theatre as an Additional Insured for use of the facilities and meets the following insurance limits:
- Commercial General Liability: $1,000,000 per occurrence, including coverage for products liability.
Facility Usage
Approval by National Community Church is required for each event.
Contact the Rental Coordinator at 202.544.0414 ext 112 or [email protected] with questions.
I understand that if any of these guidelines are not followed, a $500 fine will be applied.